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How to execute a virtual meeting

While many prefer face-to-face meetings, virtual meetings are a popular part of today’s business environment. It is essential, however, to remember certain things when you’re conducting these meetings.

Proper etiquette is critical to the success of a virtual meeting. Many people treat virtual meetings as more relaxed than face-to-face ones, which is not always appropriate. Etiquette can go a long way in making participants view you as competent and an authority on the issue at hand.

Here are some additional tips that can help you carry out more effective and professional virtual meetings.

1. Be prepared

Preparedness is key when it comes to professionalism and helping a meeting run smoothly. When you’re gathering the content and resources for a virtual meeting, you should be sure to remember your audience – something that’s not quite as easy during a virtual meeting.

Also, make certain that everybody invited to the meeting has the appropriate login information. If the invitees can’t actually access the meeting, the whole purpose is lost.

2. Engage participants

Although it may seem normal to jump right into the presentation, taking a minute to introduce participants can go a long way. This helps build relationships, and makes the meeting feel less rushed.

Although it may seem a little cliché, it is always helpful to give people the chance to share a little personal information – such as the highlight of their weekend, or a fun fact. It may seem uncomfortable at first, but it will go a long way in making people feel more connected to the other participants.

3. No side conversations

Side conversations can be unbelievably distracting to all participants, even if you’re not on screen at the moment. Not only can side conversations grab the focus of the presenter, it can distract other attendees and deter from the point of the meeting.